Primarily, Planner consists of boards, buckets, and tasks. To make sure that we’re all talking about the same things before we get to backing up data, let’s take a look at the functions and contents of the Planner. But to do that, it’s wise to put a reliable backup strategy in place beforehand. This is one possible reason why backing up your entire Office 365 environment-not just the email, but your cloud apps as well-is something you should definitely consider. This is the downside of the plain rights in Microsoft Planner, and there’s no out-of-the-box way to get around this. They may make changes to the wrong task, delete a task by accident, or even delete a whole bucket. There‘s always the possibility-especially when working with Microsoft Planner for the first time-that someone makes a mistake handling the interface. Whenever you want to use Microsoft Planner in a team, take a minute to get on the same page about how you want to work with Planner. Just like when people had to change their mindsets when Microsoft Teams was announced, the people using Microsoft Planner need to change how they look at tasks and adapt to the circumstance of being assigned tasks by a colleague. However, one common question I get is, “What happens when a colleague decides to delete tasks assigned to me? Can’t every member of a Planner board make changes to it?“ Though a deleted task would be the least of your concerns when you have colleagues like that, it’s a valid point to make. Combined with Microsoft Teams, this gets you a comprehensive collaboration platform! In addition to that, you can provide all the information needed for this task, like links, files, and other data. Any member of a Planner board can access the content and make changes to it, and everyone can see which tasks are in progress and which colleague is working on it. By creating a Planner board, you can visualize and manage all the tasks for your team and sort them by different topics or categories you set yourself.įrom my point of view, a massive benefit of a Planner board is the rights structure. It offers more comprehensive management options than a shared Microsoft To-Do list or the well-known Excel files. Microsoft Planner is the go-to tool in Office 365 when it comes to task management for small or lightweight project teams. Looking for more Office 365 backup insights? Register for our upcoming webinar “ Back Up & Restore with Microsoft Teams: Even While Remote” today!Įditor’s Note: AvePoint’s Office 365 Cloud Backup solution includes back up for Planner tasks.
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